Effective Date: March 11, 2025
Ultra Power Site LLC (“Ultra Power Site,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us through ultrapowersite.com and in connection with our business activities.
Ultra Power Site provides Odoo ERP consulting and related services, which may include implementation, customization, integration, migration, training, support, and digital transformation advisory services.
This Privacy Policy explains what information we collect, how we use it, how we share it, how long we retain it, and the choices and rights that may be available to you.
1. Information We Collect
We may collect the following categories of information when you visit our website, contact us, request information, schedule a consultation, or otherwise interact with us.
A. Personal Information You Provide
We may collect information such as:
- Name
- Email address
- Phone number
- Company name
- Job title
- Country or location
- Any information you choose to provide in contact forms, meeting requests, emails, or other communications
B. Business and Project Information
If you contact for our Odoo ERP services, we may collect information related to your business needs, such as:
- Industry or business type
- Number of employees or expected users
- Current ERP, accounting, CRM, inventory, ecommerce, or other software systems
- Business processes you want to improve
- Modules or areas of interest, such as CRM, Sales, Inventory, Accounting, Manufacturing, HR, Projects, Helpdesk, POS, or Ecommerce
- Project requirements, timeline, budget range, and implementation goals
C. Technical and Usage Information
When you use our website, we may automatically collect certain technical and usage information, such as:
- IP address
- Browser type and version
- Device type
- Operating system
- Pages visited
- Referring website or source
- Date and time of visits
- Approximate location derived from IP address
- Website interactions and diagnostic information collected through cookies and similar technologies
2. How We Use Your Information
We may use the information we collect for the following purposes:
- To respond to inquiries and provide customer support
- To communicate with you about our services
- To assess your business needs and determine whether Odoo ERP may be a suitable solution for your organization
- To schedule discovery calls, demos, consultations, and meetings
- To prepare proposals, estimates, statements of work, or implementation roadmaps
- To manage leads, opportunities, and customer relationships
- To provide Odoo-related services, including implementation, customization, migration, integration, training, advisory, and support services
- To improve our website, content, marketing, and services
- To monitor website performance, traffic, and usage trends
- To maintain website security and prevent fraud, abuse, or misuse
- To comply with legal obligations and enforce our agreements
- To send marketing or service-related communications where permitted by law or where you have requested them
3. Legal Bases for Processing
Depending on your location and applicable law, we may process personal information on one or more of the following bases:
- Your consent
- Our legitimate interests, such as responding to business inquiries, improving our services, maintaining security, and promoting our business in a lawful manner
- The performance of a contract or steps taken at your request before entering into a contract
- Compliance with legal obligations
4. Cookies and Analytics
Our website may use cookies, pixels, tags, and similar technologies to improve website functionality, analyze traffic, understand user behavior, and support our marketing efforts.
These technologies may collect information such as:
- IP address
- Device and browser information
- Pages viewed
- Time spent on pages
- Website navigation behavior
- Referral source
We may use third-party analytics and related tools, including Google Analytics, to help us understand how visitors use our website. Google states that when Google Analytics is used, site owners must disclose its use and how it collects and processes data, and Google also notes that cookies and related identifiers may require user consent under applicable privacy laws.
You can manage cookies through your browser settings. Depending on your location, you may also be presented with a cookie consent mechanism. If you disable certain cookies, some parts of the website may not function properly.
5. How We Share Information
We do not sell your personal information for money.
We may share personal information with trusted third parties and service providers that help us operate our website and business, such as providers for:
- Website hosting and infrastructure
- Analytics
- Email and communications
- CRM or lead management
- Scheduling and videoconferencing
- Security and technical support
- Embedded content or third-party tools
Where relevant to the services you request, we may also use business systems and service providers to manage leads, customer communications, project delivery, support, and related operations.
We may also disclose information:
- If required by law, regulation, subpoena, court order, or other lawful request
- To protect our rights, property, safety, or legal interests
- In connection with an actual or proposed business transaction, such as a merger, acquisition, financing, or asset sale
- With your direction or consent
6. Odoo-Related Services and Client Data
In the course of providing Odoo-related services, including implementation, customization, migration, integration, advisory, training, support, or related services, we may process data made available by our clients through their systems, databases, or business records.
In those situations, we may process such data on behalf of the client and in accordance with applicable agreements, project scopes, client instructions, and applicable law. The client remains responsible for determining the legal basis for processing and for providing any notices required to its own users, employees, customers, or other data subjects.
If you are a client and would like additional information about how project-related data is handled, you may contact us using the contact details below.
7. Third-Party Services and Odoo Ecosystem
Some services related to Odoo projects may involve third-party platforms, hosting environments, plugins, connectors, cloud providers, or Odoo-related service infrastructure, depending on the project scope and deployment model.
Those third parties may operate under their own privacy policies, service terms, and data processing terms. Odoo publishes its own privacy information and refers to the use of subprocessors in its service documentation and policies.
We encourage clients and website visitors to review the privacy terms of any third-party services they choose to use or authorize in connection with a project.
8. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:
- Respond to inquiries and maintain business communications
- Evaluate and follow up on sales opportunities
- Deliver services and support clients
- Maintain business and financial records
- Comply with legal, tax, accounting, or regulatory obligations
- Resolve disputes and enforce agreements
Retention periods may vary depending on the type of information, the nature of the relationship, legal requirements, and operational needs.
9. Data Security
We use reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.
However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
10. International Data Transfers
We are based in the United States, and your information may be processed in the United States or other jurisdictions where we or our service providers operate.
If you are located outside the United States, please be aware that your information may be transferred to, stored in, and processed in countries that may not provide the same level of data protection as your home jurisdiction. Where required by applicable law, we will take appropriate steps to help protect transferred personal information.
11. Your Choices and Rights
You may choose not to provide certain personal information, but doing so may limit your ability to contact us, request a consultation, receive a proposal, or use certain features of the website.
You may also:
- Disable cookies through your browser settings
- Opt out of marketing emails by using the unsubscribe link in those emails
- Contact us to request access to, correction of, or deletion of your personal information, where applicable
- Request information about how we use your personal information, where applicable under law
Depending on your location and applicable law, you may have additional rights related to your personal information.
12. Additional Notice for California Residents
If you are a California resident, California law may provide additional rights regarding your personal information, including the right to know, access, correct, delete, and obtain information about certain disclosures of personal information, subject to exceptions and verification requirements.
California privacy rules also require businesses to provide clear notice about collection practices and to make a privacy policy available to consumers.
To exercise any applicable privacy rights, please contact us using the contact information below. We may need to verify your identity before processing certain requests.
We do not sell personal information for monetary consideration and do not knowingly share personal information for cross-context behavioral advertising unless specifically disclosed elsewhere.
13. Additional Notice for Individuals in the European Economic Area, United Kingdom, and Similar Jurisdictions
If you are located in the European Economic Area, the United Kingdom, or another jurisdiction with similar privacy laws, you may have certain rights, subject to applicable law, including the right to:
- Request access to your personal data
- Request correction of inaccurate personal data
- Request deletion of personal data
- Object to certain processing
- Request restriction of processing
- Request data portability, where applicable
- Withdraw consent where processing is based on consent
- Lodge a complaint with a competent supervisory authority
European Commission guidance explains that individuals should be informed about the identity of the organization, purposes of processing, categories of personal data, legal basis, retention period, recipients, and whether data will be transferred outside the EU.
14. Third-Party Links and Embedded Content
Our website may contain links to third-party websites or include third-party features such as maps, videos, forms, embedded content, or analytics tools. These third parties may collect information according to their own privacy policies and practices.
We are not responsible for the content, privacy practices, or security of third-party websites or services.
15. Children’s Privacy
Our website and services are not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13.
If we learn that we have collected personal information from a child under 13 without appropriate authorization, we will take reasonable steps to delete it.
16. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated Effective Date.
Your continued use of the website after changes are posted means you acknowledge the updated Privacy Policy to the extent permitted by law.
17. Contact Us
If you have any questions about this Privacy Policy or how we handle personal information, please contact us at:
Ultra Power Site LLC
8140 W Waters Ave Suite G
Tampa, FL 33615
Email: ultrapowersite@gmail.com
Tel: 656-333-4216